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How to use Gmail instead of Outlook (as an email client)

I'm the owner and founder of PIT Designs. I love creating digital presence and creative digital solutions for our clients.


Posted 5 years ago on April 30th, 2018. Last modified on September 16th, 2019

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Google offers one of the best email solutions in Gmail, and as of April 2018, Gmail was totally redesigned with a fresh new look and features (find out more about this in our review). The service itself is great for personal use, however at PIT Designs, we have taken advantage of this great service, to offer our clients their own private business email (domain) through our hosting services, while using the common Gmail interface.

It is useful to enable this feature, especially for those who work on the road or don't want to be limited to using the same laptop device which has their account setup on Outlook. Also they might prefer Gmail interface to any other platform. For this reason we, at PIT Designs, find it necessary to have a quick and easy to follow tutorial on how to setup Gmail as an email client.

How to use Gmail instead of Outlook:

  1. Go to gmail.com , and from the top right corner click the Great symbol ⚙  and open Settings.
  2. Go to ‘Accounts and Imports’ tab.use Gmail instead of Outlook
  3. Scroll down to the "Check mail from other accounts" section and then click ‘Add a mail account
  4. Enter the email address you want to add, then click ‘Next Steps’ and then enter your password.
  5. Enter email ([email protected]), password and POP Server (mail.yourdomain.com) in the settings.
  6. Always use a secure connection (SSL) when retrieving mail - keep checked.
  7. Click ‘Add Account’.

Now you are about to Receive emails sent to your email, on Gmail (similar as Outlook would work)

To SEND Emails from the added account, follow these steps:

  1. Go to gmail.com , and from the top right corner click the Great symbol ⚙  and open Settings.
  2. Go to ‘Accounts and Imports’ tab.
  3. Scroll down to Send mail as. and click on Add email address.
  4. Fill in the settings window, SMTP Server (mail.yourdomain.com) Username: [email protected] and your password
  5. Select Port 465
  6. Check Secured Connection (SSL)

To learn more about this feature from Google visit https://support.google.com/mail/answer/21289?hl=en


If you have any questions on how to setup Gmail as Outlook (email client), please contact PIT Designs support team.